Reporting Changes related to Sponsored Employees to the Home Office

For sponsored employees, reporting specific changes or incidents is important to comply with immigration and employment regulations. Any employee-related changes should be reported within 10 working days, while modifications to the organisation should be reported within 20 working days. These requirements may vary by country but generally include:

Change in Employment Status

• Termination: Report if the employee's employment is terminated, whether voluntarily or involuntarily.
• Resignation: Notify if the employee resigns.
• Layoff: Inform authorities if the employee is laid off due to downsizing or other reasons.

Change in Job Role or Duties

• Promotion or Demotion: Any significant alteration in job title or level within the organisation needs to be promptly recorded.
• Job Duties: Modification of the main responsibilities or tasks of the sponsored employee.

Change in Work Location

• Relocation: If the employee is moved to a different office location, whether within the same city or to a different city or country.
• Remote Work: Transition to a remote work arrangement, if not initially specified.

Change in Employment Terms

• Salary or Compensation: Any notable adjustments in salary, bonuses, or other forms of compensation.
• Working Hours: Changes in full-time or part-time status, or significant changes in working hours.

Personal Changes

• Name Change: Any legal name change due to marriage, divorce, or personal choice.
• Address Change: Changes in the residential address of the sponsored employee.

Compliance and Legal Issues

• Visa or Work Permit Issues: Any issues or changes concerning the employee's visa or work permit status.
• Legal Issues: If the employee is involved in legal matters that could affect their employment status.

Leave of Absence

• Extended Leave: Reporting when an employee takes a significant leave of absence, such as for medical reasons, maternity/paternity leave, or sabbatical.

Training and Development

• Training Programs: Participation in important training or development programs that could impact their position or qualifications.

Health and Safety Incidents

• Accidents or Injuries: Reporting any workplace accidents or injuries involving the sponsored employee.
• Health Issues: Major health issues that affect an employee's ability to perform their job.

Sponsorship Transfer

• Employer Change: If the employee transfers to a different employer under a new sponsorship.

Reporting these changes usually involves informing the relevant immigration authorities or governmental bodies responsible for monitoring employment and visa compliance. The specific procedures and forms required for reporting vary by country and jurisdiction. Employers should ensure they are familiar with the local regulations and keep accurate records to avoid legal complications.